Monday, 25 March 2024 22:54

Easily Convert Any Scanned PDF to a Word Document


There are reasons to use a scanned PDF. Everyone on your team can view the contents and you don’t need to worry about anyone altering the text. Everyone sees the same information, and this can cut back on potential errors—even miscommunication can be rare. 

However, there are times when a scanned PDF isn’t the best option. Are you searching for tips on how to convert a scanned PDF to Word? This is the most common and often easiest way to work on a document that needs a little editing.

Thankfully, converting scanned PDFs to Word is fairly simple. We’ll cover this and why you may want to convert your PDFs to Word.

Tips on Converting PDFs to Word

You’ll need a conversion tool before you can get started converting your scanned PDFs to Word documents. Sorry, there isn’t a handy key on your keyboard. Microsoft Word also doesn’t come with a convenient tab in the toolbar—but don’t start panicking just yet! 

Finding an online tool is a breeze, and you’re not going to run into any issues with downloads. Even using these tools is a simple process, so don’t worry about sitting through lengthy tutorial sessions.

Okay, so how do you convert a PDF to a Word document?

  1. Open the conversion tool and then open the scanned PDF. Yes, you’ll need to open the PDF in the tool. In other words, you can’t have the PDF open before using the tool. The two platforms aren't going to start communicating.
  2. Now, select Export PDF. The term can vary a little depending on the conversion tool but most are pretty similar so avoid confusion.
  3. You’ll be asked which export format you want to use. The answer is Microsoft Word. Next, select Word Document. This is the format you’re trying to convert the PDF to.
  4. Go ahead and select Export. Don’t worry about the scanned content. The conversion tool automatically detects scanned content and isn’t going to run into any issues.

So far, you shouldn’t run into any problems and you’re almost finished. The last few steps apply to saving the new Word doc and creating a name for the converted file. You’ll want to include either DOC or DOCX in the file name. Finally, click on Save and your scanned PDF is now a Word document.

See, it only takes a minute or so to convert a scanned PDF to Word. Now, you and your team can edit and collaborate in real-time.

Benefits of Using a PDF to Word Conversion Tool

Whether you want to collaborate simultaneously with others or make edits, converting the scanned PDF to Word makes this easy. Instead of creating a new document which is often time-consuming, with a few clicks you’re ready to get started.

While this is a benefit of using a conversion tool, there are a few others you may not have considered. Converting to Word ensures all of the formatting stays the same, including the fonts. If the document contains bullet points, tables, or graphs, these convert to Word intact.

If you only need portions of the content, that's no problem. You can only convert the information you need, and this means that your team doesn’t waste time searching through the content for the portions requiring changes. If your team is working remotely, a Word document is accessible from almost any internet-connected device.

Potential Drawbacks of Converting Scanned PDFs to Word

Before you start converting every scanned PDF that pops up in your inbox, there are a few potential downsides to consider. Some may not apply to your documents but it’s always a good idea to be aware of any potential risks.

If you have a complex PDF, you know files filled with tables and graphs, you may run into a few problems converting the information accurately into a Word document. This doesn’t mean the data is going to change during conversion but your tables may be misaligned. This can be a pain for your team to correct, especially if they’re dealing with multiple issues.

Something else to consider is data security. A benefit of using PDFs is the built-in security features. If you’re dealing with personally identifiable information (PII), this is something to consider. A data breach can be disastrous for your organization. You’re not going to get the same security with a Word document.

You Can Convert Scanned PDFs to Word

While editable PDFs offer substantial benefits, there are scenarios where the flexibility and functionality of Word documents are preferable. In these types of cases, utilizing a PDF to Word converter can be extremely beneficial, allowing for easier editing and formatting adjustments.

However, it's important for you to carefully consider the confidentiality and security of the information within your documents. Before converting scanned files to Word, ensure that you have the necessary permissions and that the process complies with any relevant data protection regulations.


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